PURCHASE INVOICE IMPORT

Smart Purchase
InvoiceProcessing

Import supplier e-Invoices directly from the MyInvois Portal into SQL Accounting, reducing manual data entry while improving accuracy and speeding up purchase invoice processing.

What is Purchase Invoice Import?

Purchase Invoice Import allows you to seamlessly bring in supplier e-invoices from MyInvois Portal into the SQL Accounting System.

Purpose:

Automates data entry of purchase invoices
Ensures consistency and compliance with Malaysia's E-Invoice regulations
Works regardless of the software your supplier used to generate the MyInvois invoice

How to Import Purchase E-Invoices into SQL System

Before you start:

Your supplier must issue an e-invoice via MyInvois
Your supplier’s profile (TIN, Sender Code) must be set up in SQL’s Maintain Supplier

Step-by-Step Guide

Go to Purchase Invoice in SQL system
Click the dropdown arrow at the top right to open options
Select Batch Import E-Invoice

Purchase Invoice - Batch Import E-Invoice

Select the invoice date range
Click Apply to load the list of e-invoices available for import

The system will auto-match:
- Supplier Code – Must be configured in Maintain Supplier under the TIN Number field.
- Item Code – Must be configured in Stock Item Supplier Item and should match the Supplier Description.
- Tax Code – Applicable only if your company is registered for SST and the SST feature has been enabled in SQL.
💡 These must be pre-configured in Maintain Supplier
Review the details, then click Import

Successfully imported invoices will show :
- Imported from MyInvois
- Valid Status

Step 1

Open the Purchase Invoice Module

Go to Purchase Invoice in SQL system

Click the dropdown arrow at the top right to open options

Select Batch Import E-Invoice

Step 2

Filter & Load Invoice

Select the invoice date range

Click Apply to load the list of e-invoices available for import

Step 3

Auto-Mapping Process

The system will auto-match:

Supplier Code – Must be configured in Maintain Supplier under the TIN Number field.
Item Code – Must be configured in Stock Item Supplier Item and should match the Supplier Description.
Tax Code – Applicable only if your company is registered for SST and the SST feature has been enabled in SQL.

💡 These must be pre-configured in Maintain Supplier

Review the details, then click Import